10 Must-Know User Feedback Strategies for SaaS Companies

User feedback is one of the most valuable assets a SaaS company can leverage, but only when it’s collected strategically and acted upon effectively. The right feedback strategies can help you improve product-market fit, reduce churn, prioritize features, and create a customer experience that builds loyalty over time.

The data backs this up: 93% of customers are likely to make repeat purchases with companies that offer excellent customer service (HubSpot), and Net Promoter Score (NPS) Promoters have a customer lifetime value up to 1,400% higher than Detractors (Bain & Company). In other words, the way you handle feedback directly impacts revenue, retention, and growth.

This guide isn’t about which survey tool has the slickest UI or the best AI-generated reports. It’s about something more fundamental: the strategies that make user feedback actually work for SaaS companies. Whether you're looking to improve your onboarding, refine your product roadmap, or better align your team with customer needs, these ten strategies will help you build a system that captures, organizes, and applies feedback in meaningful ways.

Let’s dig into the most effective feedback strategies you can use.

Strategy 1: Collect customer feedback continuously

The first thing to consider is that customer feedback is a living entity within your business. It must be fed and nurtured, and it changes with time.

Feedback at various stages of the user journey

Gather feedback at key points like onboarding, feature usage, and post-support. This gives you targeted insights into the user experience and interaction with your product. Use in-app prompts, surveys, or live chats to collect feedback in real-time. For instance, triggering a survey after users complete a task or upgrade to a paid plan helps you pinpoint any pain points or successes in the experience.

Another great and simple way to gain this continuous feedback is through a feedback widget like Frill’s feature requests widget. The super easy to use widget integrates seamlessly into your product and allows you to collect user feedback at those key moments and everything in-between.

Balance proactive vs. reactive feedback collection

Combine proactive feedback, such as regular Net Promoter Score (NPS) surveys, with reactive methods like following up after support interactions. This balance helps you catch both anticipated issues and those that arise unexpectedly. Slack does this well by gathering ongoing feedback while also checking in after customer service interactions.

This Asana survey is a great example of proactive feedback. It is short and to the point (i.e. select all that apply). It offers the user the ability to provide feedback without being burdensome or too disruptive of their workflow.

Choose the right format for feedback

The format you use depends on the insights you’re looking for. Quick formats like star ratings or thumbs-up/down buttons are great for gathering light feedback without interrupting the user. Long-form surveys work better when you need more detailed responses. 

If your product primarily exists in the mobile sphere you’ll want to focus heavily on quick formats like thumbs-up icons. This keeps it easy for users, and it is what they are expecting.

Handling feedback from different user segments

Segment your users—trial users, paying customers, and power users—because each group has different needs and customer satisfaction will depend on how you cater to those needs.

Tailor your feedback collection based on segments for more actionable insights. For instance, you can focus on feature requests from power users and use onboarding feedback from trial users to improve conversion rates.

Key tips for continuous feedback collection:

• Use in-app widgets to collect feedback without disrupting user flow

• Schedule regular NPS or CSAT surveys for ongoing sentiment tracking

• Trigger micro-surveys after key actions (onboarding, upgrades, cancellations)

• Monitor customer support conversations for common complaints or suggestions

• Encourage team members to log feedback gathered from calls or chats

Strategy 2: Prioritize feedback based on business impact

Not all feedback is created equal. Be sure to prioritize and keep your product on track.

Use feature voting to prioritize feedback

Let users tell you what they want by voting on features. This gives you clear data on which features have the highest demand. It also helps consolidate requests and improves user engagement.

Frills feature voting tool is a great way to collect this input. By focusing on the most upvoted features, you can prioritize development based on what will make the biggest impact for your users.

Align feedback with your product roadmap

Feedback should align with your broader product strategy. It’s not just about what’s popular—focus on what drives business goals. 

Use tools like automated feature prioritization matrices. These matrices allow you to weigh different components of feedback and identify key requests for your product team to develop. This ensures you prioritize features that fit both user needs and your long-term vision. For example, if integration is key to your roadmap, prioritize feedback related to that area.

Consider user segments in your prioritization

Not all users have the same influence on your product, so you need to prioritize accordingly. High-value customers, like enterprise clients, often have requests that can impact your business significantly. On the other hand, low-value customers may focus on usability improvements that affect broader adoption.

• High-value customers: Focus on features that drive retention and revenue, such as advanced integrations or premium services. Responding quickly to their needs builds loyalty.

• Low-value customers: Address their feedback with scalable solutions. Focus on improvements like usability and onboarding, which enhance the overall product without pulling resources from higher-priority projects.

The right feature request tool and prioritization matrix will allow you to gain these insights holistically. For example, Fill’s feature request can be prioritized based on criteria you set. Feature voting and customer importance can be included in the ranking. Then when you go to the matrix view, you see the features automatically collected by keywords and ranked based on your settings. This way you can directly incorporate user segments into the prioritization.

Tips for smarter prioritization:

• Combine user votes with business impact scoring for well-rounded prioritization

• Use a matrix view to visually assess high-effort vs. high-impact ideas

• Tag requests by customer segment, ARR tier, or account type for filtering

• Track request volume over time to spot growing trends

• Regularly review and archive outdated or no longer relevant ideas

Strategy 3: Incentivize users to provide feedback

People like recognition and rewards. Make sure to utilize these to increase your feedback.

Offer rewards for feedback

Encouraging users to share feedback can be as simple as offering rewards. This could be discounts, free trials, or early access to new features. By giving users something in return, you motivate more of them to engage. For instance, freemium SaaS platforms often give premium feature access to users who provide detailed feedback, benefiting both sides.

Recognize and highlight contributors

Publicly recognizing users who contribute valuable feedback helps build a sense of community. Whether it's mentioning them in release notes or giving a shout-out in a blog post, this recognition encourages others to provide their input. 

Within your idea board, you should be able to comment directly on the idea card. This will give the recognition to each idea within the same space they are being requested and promote engagement.

Offer beta access to engaged users

Another incentive is offering beta access to users who consistently provide feedback. This gives them early access to new features and allows you to gather their detailed input before the full release. Users who are involved in beta testing feel more invested in the product, creating a feedback loop that strengthens their loyalty.

Strategy 4: Use public roadmaps

Let your customers know where you're headed.

Build transparency with a public roadmap

Share your product’s roadmap publicly to keep users informed about what’s coming next. This transparency builds trust and encourages user engagement. By showing features in development, planning stages, or recently launched, you help users feel connected to your product's evolution. 

For example, Frill’s customizable public roadmap lets users track progress and even vote on upcoming features, ensuring they feel involved. 

Encourage user participation in roadmap discussions

Allow users to interact with your roadmap by voting or commenting on features. This makes them feel like they’re contributing to the product’s direction. It also gives you direct input on which features are most in demand. When users participate, you gather insights that help you make better decisions and prioritize what matters most.

Manage expectations through transparency

A public roadmap helps manage user expectations by showing what’s under consideration, confirmed, in development and so on. This keeps users in the loop and reduces confusion about feature requests. 

This transparency also cuts down on support tickets by letting users check for updates themselves. Regularly updating the roadmap helps keep your communication clear and your users informed.

Also, when choosing a public roadmap be sure it does not include timelines. This can transform your feedback into time management discussions and create a disappointed user base if you fail to meet your stated timeline.

Strategy 5: Segment feedback by user groups

Understanding who is providing the feedback can be just as important as the feedback itself.

Tailor and personalize feedback collection

Segment your users to gather more targeted feedback. Different groups—trial users, paying customers, and enterprise clients—have unique needs, so tailoring feedback collection ensures you get more relevant insights. 

One way to utilize segmentation is by adding custom user attributes to the single sign on (SSO) token. This can then allow you to provide user segmentation for announcements as well.

Consider using a customer segmentation tool to help you in this process of identifying attributes. For example, Countersquare allows you to apply filters and use metrics to segment your audience.

Prioritize feedback based on segment importance

Prioritizing feedback should reflect the value each segment brings to your business. High-value customers, like long-term or enterprise clients, have different needs than free-tier users. Here’s how to manage both:

• High-value customers: Prioritize features that drive retention and loyalty, such as advanced functionality or integrations. Personal communication can strengthen relationships.

• Low-value customers: Focus on scalable improvements, like better usability or onboarding. Addressing their feedback builds overall product satisfaction without pulling too many resources.

Strategy 6: Analyze sentiment in feedback

Is the user frustrated that a feature is missing, or is it more hopeful wishing? Understanding how the user is feeling in their feedback can be super helpful.

Use sentiment analysis to uncover deeper insights

Look beyond the words in feedback and focus on how users feel. Sentiment analysis helps you understand whether the overall tone of the feedback is positive, neutral, or negative. For instance, if users say, "I love the features, but the interface is frustrating," that’s mixed sentiment. AI tools can help you flag terms like "frustrating" or "confusing" so you know where to focus improvements.

Another use case for deeper insights is to ask open-ended questions. That way the responses are less focused on a particular feature and can provide an overall sentiment to the customer satisfaction.

Track sentiment over time to measure product success

Track how sentiment changes after updates or new feature releases. If feedback becomes more negative after a rollout, it’s a signal to review and adjust. Keeping an eye on sentiment trends helps you catch issues early and take action before they escalate.

Use sentiment analysis to prioritize fixes

Negative feedback doesn’t just highlight issues—it helps you prioritize what needs fixing. Addressing complaints that impact overall satisfaction first reduces churn and builds loyalty. At the same time, tracking positive feedback allows you to enhance areas that users love, strengthening your product.

Understanding sentiment can also shape how you respond. Whether it’s a soft tone apology or a great idea shoutout can really make your customers feel heard.

Strategy 7: Run beta testing for new features

Beta testing can save you so much headache and hassle.

Test with small user groups

Invite a select group of users, like power users or early adopters, to test new features before they go live. Their feedback is invaluable for identifying any issues or usability concerns early on. This controlled environment helps you refine the feature before a full launch.

Gather actionable insights from beta tests

Use surveys or in-app prompts to collect structured feedback from beta testers. Their insights help you pinpoint bugs, confusing elements, or missing functionality. For example, beta testers might flag a feature that works well but is too complex in its current form.

Maintain ongoing beta programs

Establish a continuous beta program to gather feedback regularly. Offer perks like early access to new features to keep your testers engaged. These long-term beta users can provide continuous feedback, helping you shape the product over time and adjust based on real-world use.

Expand beta testing to other functions

Beta testing and feedback can be utilized for more than just product features—like pricing options or feature packages. This can allow you to gain insight into what groups of features are more attractive for different user segments.

This loom example highlights this idea by asking for feedback on pricing options.

Tips for effective beta testing:

• Start with a small, targeted group of power users or early adopters

• Use clear feedback goals: Are you testing usability, bugs, feature gaps, or performance?

• Provide testers with a simple way to report feedback (via in-app prompts, forms, or email)

• Set expectations early—what testers will get, what you need from them, and timelines

• Offer a small reward or incentive for completing the test and submitting feedback

• Track recurring pain points and surface them in a changelog or internal summary

• Follow up personally with key testers to validate fixes or improvements

Strategy 8: Announce new features with context

New feature announcements keep your users up to speed with what's going on and provide invaluable engagements. But the right context can excite your base and really transform the impact of the announcement.

Explain the "why" and acknowledge user feedback

When announcing new features, tell users why the feature was developed and how it solves their problems. Link the update to specific user feedback so they know their input mattered. For example, Frill’s announcement tool connects the announcement to the feature request in a clean and concise presentation.

Personalize announcements by user segment

Tailor your feature announcements to different user groups. Enterprise users might care about security updates, while smaller customers focus on usability. Personalizing these announcements ensures each group feels the feature directly benefits them.

Strategy 9: Create feedback loops

Successful feedback is a give and take. 

Close the loop with personalized responses

Don’t just collect feedback—let users know how their input has shaped product updates. Reach out with a personalized message or email when their suggestions lead to changes. This strengthens the customer experience and keeps them engaged.

And sometimes you have to say no. That’s ok. But, make sure you are saying no the right way.

Automate feedback loops for efficiency

Use automation to notify users when their requested features or ideas have been implemented. Automated emails or in-app updates save time and keep users informed without requiring manual outreach.

Strategy 10: Leverage feedback for customer retention

While you’ll want to keep your eyes forward with product development, don’t forget to pause sometimes and reflect on what's been built and how people are liking it.

Use feedback to identify churn risks

Feedback helps you spot potential churn risks. If several users mention a frustrating onboarding process, fix it quickly to keep them from leaving. Early intervention is key to improving retention.

Incorporate feedback into retention strategies

Integrate feedback into your retention efforts. Address user pain points by building features or improving usability. For example, developing a feature users consistently request can turn frustrated customers into loyal advocates.

By implementing these feedback strategies, your SaaS company can build stronger relationships with their users, reduce churn, and create a product that truly meets customer needs. Leveraging customer feedback tools also helps with the process and allows you to keep your focus on product development. 

Frill’s feedback, roadmap and announcement tool provides a great solution to streamlining the feedback process. The aim is to put your customers first and that’s what we do. Our prioritization strategy also makes it super easy to map priorities that really suit your business and users.

5 helpful quotes about user feedback

Making the most of feedback requires the right mindset. Below are some important quotes from software leaders.

“We see our customers as invited guests to a party, and we are the hosts. It’s our job every day to make every important aspect of the customer experience a little bit better.” - Jeff Bezos

“The only way to win is to learn faster than anyone else.” - Eric Ries

“We need to listen more, talk less, and be decisive when we do.” - Satya Nadella

“You’ve got to start with the customer experience and work back toward the technology—not the other way around.” - Steve Jobs

“Feedback is the breakfast of champions.” - Brian Halligan

Frequently asked questions about SaaS user feedback

How often should I collect user feedback?

Feedback should be collected continuously, not just during launches or churn moments. Consider using always-on tools like feedback widgets, in-app surveys, or NPS check-ins. With tools like Frill, you can embed widgets into your product to gather feedback throughout the customer journey—from onboarding to post-support.

What’s the most effective way to prioritize feedback?

Start with a prioritization framework like RICE (Reach, Impact, Confidence, Effort). You should also factor in customer value, urgency, and alignment with your roadmap. Frill’s prioritization matrix helps automate this process by combining custom scoring, upvotes, and user segments into a visual prioritization board.

How do I balance feedback from power users and casual users?

Power users may request complex features, while casual users may focus on ease-of-use. Balance both by segmenting feedback and applying weighted prioritization. Frill lets you filter and tag feedback by user segment so you can analyze requests by user type, role, or plan tier.

Should I allow anonymous feedback submissions?

While anonymous feedback can increase volume, it often lacks context and accountability. Authenticated feedback is more actionable. With Frill’s SSO integration, you can collect verified input linked to real customers—allowing follow-up, filtering, and improved decision-making.

How do I avoid building features that only a few users want?

Avoid reacting to isolated feedback by requiring validation through voting or trend tracking. Consolidate duplicate ideas and analyze upvote counts. Frill’s automatic duplicate detection and upvoting system help surface the most valuable, widely requested features.

What’s the best way to respond to user feedback?

Always acknowledge feedback—even when you don’t plan to build the feature. Communicate status changes and explain why certain ideas are being prioritized or declined. Frill allows you to post updates and send automated notifications when ideas are approved, declined, or shipped.

How can feedback help with customer retention?

User feedback reveals friction points, unmet needs, and opportunities for improvement. Acting on that input can turn frustrated users into loyal ones. Even just closing the loop with users builds trust. Many SaaS teams use Frill to turn feedback into feature updates that directly improve retention.

By taking a strategic approach to collecting, organizing, and acting on user feedback, you can build a product that evolves with your customers' needs—and keeps them coming back. If you're ready to streamline the entire feedback process from idea to announcement, give Frill a try.

Start your free trial of Frill today and see how simple it can be to turn feedback into growth.